Undersecretaries Associate Secretaries Agency and Services Owners Local Administrators Institutions Department Superintendents People Simple and Additional Institutions Mind All The Others Stressed
1. The team of studies (DepEd) fears the enclosed advice from the exchange of Learners’ Faculty documents, which ensures common functions and methods on consult, and launch of learners’ version 137 (long-term Record) and Form 138 (document Card) to all general public schools nationwide.
2. This policy aims to guarantee the clean and effective seeking and launching of learners’ college information without inconveniencing the students and moms and dads.
3. All DepEd sales and other related issuances, foibles, and procedures, which might be irreconcilable with this particular coverage, tend to be hereby repealed, rescinded, or improved accordingly.
BR. ARMIN A. LUISTRO FSC Secretary
DIRECTIONS TO THE NEED AND SEND OF LEARNER’S SCHOOL REPORTS (KIND 137 & METHOD 138)
I. Rationale
There are two fundamental school registers that demonstrate the learner’s page and academic and extra-curricular standings: kind 137, referred to as everlasting report, which contains the learner’s account and traditional educational report, and version 138 and the Report cards which ultimately shows the scholastic overall performance of a learner in specific college year. DepEd Order No. 8, s. 2015, the class room diagnosis insurance, presented the guidelines regarding facts become contained in Forms 137 and 138.
Form 138 are issued to score 1 to 10 learners every end of the grading course while Grades 11 to 12 will get it every end session. At the end of the college seasons, type 138 are a required data for a learner registering to another cattle level mainly because it additionally suggests the learner’s advertising position country dating apps reddit. On the flip side, class bodies request for the making of type 137 of Grades 1 to 12 students which exchange to a different faculty or move from basic to alternate.
For the lack of certain methodologies, the whole process of seeking and launching of recognized school reports of students ranges per university. This rules shall set up the systems for implemented through the college in handling the learner’s university paperwork when learners enlist, exchange schools, and ask for relevant information for more pertinent reasons.
Two. Extent associated with the Approach
This Order will recognize standard processes or practices in the request furthermore discharge of learners’ Form 137 (everlasting tape-record) and Form 138 (document Card) throughout schools and Schools Division Offices (SDOs) nationwide.
III. Meaning Of Phrases
- Type 137 (long lasting history) – long-lasting university learner history demonstrating the traditional scholastic and co-curricular record of the learner
- Kind 138 (document Card) – record displaying the scholastic capabilities of a student in a given class year
- Receiving college – the college asking for when it comes to lasting data of a transferring learner
- Coming Faculty – the college issuing the permanent files of a moving student
IV. Insurance Policy Statement
The section hereby ensures the standard activities and methods in asking for and releasing of learner’s university records. This mechanism sticks to the DepEd’s eyes, purpose and key standards and signs up for the standards of:
a. complimentary, excellent fundamental degree;
b. Transparency and responsibility;
c. convenience and appropriate discharge of learners’ school registers; and
d. Security and privacy of learners’ records.
Pointers on Learner’s University Record
This insurance policy describes the standard methodologies inside shift of learners’ college record. This strategy suggestions the processes in asking for the long-term class documents (Form 137) for a simple yet effective transport of documents without inconveniencing the mother and father and the learners.
To be sure the efficient release and pass of students’ school files, the below will be followed:
a. The transfer of reports of learners need to be made simple and quick without encumbering the learners and parents. However, this ought to not jeopardize the confidentiality and protection of faculty reports.
b. acquiring schools shall get all Permanent record (kind 137) of all of the incoming learners ahead of the finish of 1st grading stage. For transferred-in learners throughout the school year, move of paperwork will be attached thirty days (30) from the first day of school work.
c. students and/or their particular moms and dads or guardian are certainly not permitted to hand-carry the long lasting registers (kind 137) to your receiving faculty.
d. In the instance of unavailability of kind 137 from scenarios beyond the regulation, the Report on advertising (School version 5) can be employed as alternative, you’ll find at schooling Division company (SDO).
elizabeth. The student Know-how method (LIS) shall be made use of as platform during the consult and launch of learner faculty reports; thus the exchange shall firmly generally be between the acquiring and coming classes just.
Listed here techniques need to be adopted to support the ask and release steps:
A. School-to-School Shift of Form 137
The majority of dealings on transfer of learner’s faculty report generally arise during enrolment stage and as soon as the orifice of courses. To enhance the soft and quick move of reports, the flowchart below portrays the process of request and launch of students’ kind 137between the obtaining college and coming college;